Data Protection

The Freedom of Information Act 2000 provides public access to information held by public authorities.  The Act covers any recorded information that is held by a public authority.  Recorded information includes printed documents, computer files, letters, emails, photographs and sound or video recordings. The Act does not give people access to their own personal data (information about themselves) such as their health records or credit reference file.

Freedom of Information Policy and Publication Scheme

The use of photos and videos in our school plays a significant role in capturing and celebrating the achievements and activities of our students. However, we are committed to protecting the privacy and rights of our pupils and their families. In compliance with the General Data Protection Regulation (GDPR) and the Data Protection Act 2018, we ensure that all photos and videos are used responsibly and with appropriate consent. We use these media to enhance our communications, share memorable moments on our website and social media, and support educational activities.

At our school we are happy for parents and carers to take photographs and videos at school events for personal use only.  These should not be posted on social media. 

Not all parents want images of their children to be shared online. There may be personal, religious or safeguarding reasons why not.  As a school, we respect the rights of children and their families to have privacy, we hope you will support us in doing so.  Please find below our Photographic consent form.

Photographic Consent form

Thank you for entrusting Westdene Primary School with your personal information. We are committed to protecting your privacy and ensuring that your data is handled with the utmost respect and security.

Below is a list of third parties that we share data with for parents, pupils and visitors. In some circumstances, we may give the third party type of business rather than a company name if we feel we need to take extra cyber security measures.  You may contact us directly to get further information about the nature of the processing ,and more details about the company, in these circumstances. Where it is legally required, or necessary (and it complies with data protection law) we may share personal information about data subjects with:

• Assessment Apps

• Auditors

• Catering, including Cool Milk

• Children’s Services

• Cloud solutions such as Microsoft/Google

• Curriculum Applications including Phonics Apps

• Data Integrators such as Wonde which attach to the MIS and share data with other apps

• Data Protection Education

• DfE

• Employee Health/Welfare

• Employee payroll

• Extra curricular

• Governor tools/apps

• Independent advisors

• Independent therapists

• Local Authority

• National Pupil Database

• NHS/School Nurse Team

• Ofsted

• Parent Communications Systems

• Parent Payment Systems

• Photographer

• Police forces, courts, tribunals

• Professional bodies

• Friends of Westdene

• Pupil’s next school

• Residentials

• Safeguarding Apps

• Security organisations (key holder info)

• Visitor entry system

• Door entry system